Case Study

Swedish Agency Built a Laravel-Based Staffing System by Hiring a Dedicated Remote Team

A Sweden-based staffing agency hired a dedicated remote development team to build a Laravel-based time tracking, scheduling and billing platform within budget.

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Dedicated developers hired for 7 months.

Laravel-based custom software for time tracking, payroll, and invoicing.

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Cost savings with predictable delivery vs local hiring.
Digital TransformationERPFrontendGreenfield Software DevelopmentHire DevelopersLaravelOtherPHPQASoftware OutsourcingTechnologyUI UXWebsite & Web Apps

Client Snapshot

A Sweden-Based Utility Staffing Agency Scaling Through Remote Hiring

Industry

Utility Staffing & Workforce Management

Region

Sweden

Organization Type

Staffing Agency

Existing Systems

Manual spreadsheets, basic scheduling tools, disconnected payroll workflows

Hiring Need

Hire a dedicated remote development team to build a custom software platform for time tracking, scheduling, payroll exports and invoicing aligned with Swedish labor rules

Team Hired

02 Laravel developers, 01 Frontend UI UX developer, 01 part time QA, 01 part time Business Analyst

Engagement Duration

7 months

Business Context

The client operates as a staffing agency supporting utility-sector assignments across Sweden. Their operations involve managing multiple employees working across varied shifts, clients and locations. Accurate time tracking, premium calculations and timely invoicing are critical to maintaining compliance and cash flow.

As the business grew, manual processes and fragmented tools started creating operational strain. The leadership team needed a custom software solution built specifically for Swedish labor regulations, holiday calendars and staffing workflows. Instead of investing in expensive local hiring, they chose to hire a dedicated remote development team that could deliver long-term value within a controlled budget.

The Challenge (Before Hiring Dedicated Laravel Team)

Manual Operations, Compliance Risk and Hiring Bottlenecks

Before hiring WeblineGlobal, the staffing agency was operating with a mix of spreadsheets, basic scheduling tools and manual coordination across teams. While workable at a small scale, this setup began to crack as employee count, clients and shift complexity increased.

Operational Challenges

  • Manual time tracking made it difficult to consistently capture arrival times, departures, breaks and shift notes across employees.

  • Overtime and premium calculations for OB1 and OB2 had to be manually validated, increasing the risk of payroll errors under Swedish labor regulations.

  • Holiday-based premiums required cross-checking against Swedish holiday calendars, adding another layer of manual effort.

  • Disconnected workflows between time reports, payroll exports and invoicing slowed down monthly closures.

Administrative & Staffing Pain Points

  • Staff members lacked a centralized system to review, attest, approve and lock time reports at scale.
  • Monthly reporting and aggregation required hours of manual reconciliation across employees and clients.
  • Generating invoices meant re-entering data into external systems, increasing duplication and error rates.
  • Local hiring for experienced Laravel developers and UI-focused web developers was proving slow and costly, with limited flexibility for a long-term build.

Why the Status Quo Was Not Sustainable

The leadership team realized that continuing with fragmented tools would restrict growth and introduce compliance risk. They needed a custom software product that could automate core staffing operations while remaining flexible enough to evolve with the business.

At the same time, budget constraints and long-term roadmap requirements made local hiring impractical. The agency needed a dedicated remote development team that could act as a reliable extension of their internal operations, without compromising on quality, communication or delivery speed.

Why They Hired From WeblineGlobal

A Dependable Remote Hiring Partner for Long-Term Delivery

After evaluating multiple options, the agency chose WeblineGlobal as their software development company to support long-term product development through remote developer hiring. The decision was driven by the need for dependable execution, cost control and access to skilled developers without the delays of local recruitment.

Key reasons they chose to hire WeblineGlobal:

  • Fast access to pre-vetted talent with relevant Laravel and web application development experience.

  • Ability to hire dedicated remote developers from India while maintaining clear ownership of the product roadmap.

  • Cost efficiency of 40–50% compared to equivalent local hiring in Sweden, without sacrificing code quality.

  • RelyShore® delivery model providing structured communication and predictable execution.

  • Flexible month-to-month engagement, allowing the client to scale or adjust the team as the product evolved.

  • Strong emphasis on IP protection, NDAs, and access controls, critical for internal staffing and payroll systems.

  • Clear communication standards, documentation and overlapping work hours to ensure smooth collaboration.

By choosing to hire a dedicated development team from WeblineGlobal, the client avoided short-term fixes and instead invested in a stable, long-term software solution. Our approach allowed the agency to move quickly from planning to execution, with a team that felt like a natural extension of their internal staff.

The Dedicated Developers Team They Hired

A Stable, Cross-Functional Remote Team Built for Long-Term Delivery

To execute the roadmap without disruption, the agency chose to hire a dedicated remote development team rather than individual freelancers or short-term contractors. WeblineGlobal assembled a balanced team combining backend strength, frontend usability, quality assurance and business analysis.

Team Composition

  • 02 Mid-Level Laravel Developers
    Responsible for backend architecture, business logic, integrations and performance optimization.

  • 01 Frontend UI/UX Developer
    Focused on user flows, role-based interfaces, PWA behavior and usability across staff and employees.

  • 01 Part-Time QA Engineer
    Ensured regression coverage, report accuracy and validation of payroll and invoicing workflows.

  • 01 Part-Time Business Analyst
    Translated Swedish staffing and labor rules into detailed functional specifications and acceptance criteria.

Engagement & Collaboration Model

  • Engagement Type: Dedicated, month-to-month

  • Duration: 7 months

  • Working Model: Remote team based in India with overlapping hours for Sweden

  • Communication: Regular sprint reviews, backlog grooming and documented workflows

The development team operated as a true extension of the client’s internal operations, not a detached vendor unit. Product decisions, prioritization and roadmap ownership remained with the client, while WeblineGlobal ensured execution discipline, continuity and delivery velocity.

This structure allowed the agency to hire remote software developers confidently for a longer duration, knowing the team could adapt as requirements evolved without constant rehiring or onboarding overhead.

Tech Stack Behind the Solution

A Scalable Laravel-Centered Software Architecture

The hired team selected a technology stack that balanced long-term maintainability, performance and integration flexibility. Every choice supported the client’s need for a reliable custom software solution capable of handling staffing, payroll and invoicing workflows.

Core Technologies

  • Backend: PHP with Laravel framework

  • Frontend: HTML5, CSS3, JavaScript, jQuery

  • UI/UX Layer: Responsive layouts with role-based dashboards

  • Database: MySQL

Integrations & Supporting Tools

  • Fortnox API for automated invoice creation and article validation.

  • Laravel Mail for system-driven email notifications and approvals.

  • Service Worker API to enable Progressive Web App functionality and offline access.

  • PDF Generation Libraries for exporting time reports and summaries.

  • PAXML Export Module for payroll data exchange with external salary systems.

Architecture Considerations

  • Modular Laravel structure for clear separation of concerns.
  • Role-based access control enforcing data security across staff and employees.
  • Configurable labor rules engine to support overtime, OB1, OB2 and holiday premiums.
  • Batch processing support for high-volume reporting and administrative tasks.

This stack enabled the dedicated developers to deliver a software product that could scale with the agency’s operations, remain compliant with Swedish regulations and integrate cleanly with external financial systems.

The Staffing Solution Built by the Hired Developers

A Focused Laravel Platform for Staffing, Payroll and Billing

The dedicated remote development team built a custom Laravel-based software solution that unified time tracking, approvals, payroll exports and invoicing into a single system tailored for Swedish staffing operations.

What the Team Delivered

  • Shift-based time tracking allowing employees to record arrival, departure, breaks, notes and client assignments.

  • Automated premium calculations for regular hours, overtime (OB1), night shifts (OB2) and Swedish holidays using rule-based logic.

  • Role-based access control separating employees, staff and administrators with full approval traceability.

  • End-to-end report attestation workflow with timestamps, locking and audit readiness.

  • Bulk actions and monthly aggregation to approve, bill and prepare payroll reports at scale.

  • Fortnox API integration to generate invoices directly from approved work reports with correct article mapping.

  • Payroll export (PAXML) for seamless handoff to external salary processing systems.

  • Supporting staffing modules including CV management, document storage, job listings and booking requests.

  • Progressive Web App support enabling offline access and faster performance for field staff.

The result was a clean, maintainable software product that replaced fragmented tools with a single system delivered by a stable, dedicated remote team.

The Impact

Measurable Gains Through Dedicated Remote Hiring

By choosing to hire a dedicated remote development team, the staffing agency achieved steady operational improvements without disrupting ongoing business. The impact was practical, measurable and aligned with long-term scalability rather than short-term wins.

Business & Operational Outcomes

30–35% reduction in manual administrative effort related to time tracking, approvals and monthly reporting.

Improved payroll accuracy, with premium calculations consistently aligned to Swedish labor and holiday rules.

Faster monthly closures, as bulk approvals and aggregation views reduced reconciliation time.

Reduced invoicing errors, thanks to direct integration with Fortnox and automated mapping.

Predictable delivery velocity over a 7-month engagement with zero unplanned team changes.

Cost-efficient software development, achieving an estimated 40–50% savings compared to equivalent local hiring.

Long-Term Value

The dedicated team became a reliable extension of the client’s internal operations. Instead of constantly onboarding new resources, the agency benefited from continuity, shared domain knowledge and a software solution that could evolve as staffing needs changed.

Client Feedback

“WeblineGlobal’s dedicated development team quickly became an extension of our internal operations. Their Laravel developers understood our business rules, worked reliably month after month, and helped us replace manual processes with a system we can trust. The flexibility of remote hiring allowed us to move forward without the pressure of local recruitment.”

— CEO & Founder

Looking to modernize internal systems or build a custom software product without the risk and cost of local hiring?

WeblineGlobal helps startups, agencies and enterprises hire dedicated remote software developers and cross-functional teams with predictable delivery, clear communication and long-term stability.

Success Stories That Inspire

See how our team takes complex business challenges and turns them into powerful, scalable digital solutions. From custom software and web applications to automation, integrations, and cloud-ready systems, each project reflects our commitment to innovation, performance, and long-term value.

Swedish agency built a Laravel-based staffing system by hiring a dedicated remote team

Swedish Agency Built a Laravel-Based Staffing System by Hiring a Dedicated Remote Team

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Hear It Straight from Our Global Clients

Our development processes delivers dynamic solutions to tackle business challenges, optimize costs, and drive digital transformation. Expert-backed solutions enhance client retention and online presence, with proven success stories highlighting real-world problem-solving through innovative applications. Our esteemed Worldwide clients just experienced it.

Incredible experience

“I developed subscribe app with WeblineGlobal and if I had to tell you in one word how it is to work with WeblineGlobal I would just say it is amazing. If you would like to offshore your computer code development operations i’ll undoubtedly assume this can be the simplest company to travel with and if you would like to own a WOW
experience you have to go with WeblineGlobal.”

Mr. Gabriel
Mr. Gabriel
WG , SPAIN
Feel WoW!!!

“WeblineGlobal team is professionally smart and communication is apt. I feel WoW. They very exile in providing nicely reliable and skilled outsourcing expertise. The efforts they make to satisfy the customer and the quality of work is commendable. They don’t hesitate when I ask them to connect. Thank you.”

Mr. Franco
Mr. Franco
WLI , ITALY
Reliable and trustworthy

“The first thing I would like to highlight is that WeblineGlobal have the best team ever which creates close relationships with the clients like me. They’re very reliable and trustworthy and extremely skilled mobile developers. I am going to keep working with them hopefully for all my future projects.”

Ms. Patricia
Ms. Patricia
WG , USA

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